AI-Powered Invoice Processing & Order Matching Automation
We developed an AI-driven invoice automation workflow using n8n that streamlines order processing from email to system updates. When a PDF invoice arrives via Outlook, the scenario automatically downloads the file, extracts order details using GPT-4o, and verifies the data against Order Desk via API.
Matching orders are updated as shipped, while all invoices are sent to QuickBooks, uploaded to FTP, and printed—ensuring end-to-end coverage without manual intervention.
Results:
- Saved over 6 hours per week by eliminating manual invoice processing
- Enhanced data accuracy and reliability across financial workflows
- Accelerated processing times for eCommerce and logistics operations
- Seamless integration with QuickBooks, FTP, and Order Desk API
- Scalable solution ideal for finance teams seeking intelligent automation
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